Wedding Planning Guide

Party Helpers

bullet Front Door Greeter: For a large party, such as an open house, have someone assist guests as they arrive, take coats and gifts, and have guests sign the guest book.
bullet Food and Beverages: Arrange for a caterer and servers or ask someone to help with food and beverage preparation and refilling items as they are consumed.
bullet Activity Director: Enlist the aid of an outgoing friend to make introductions, encourage circulating and mingling, and coordinate sports and other activities.
bullet Photographer: Photographs are a nice memory of your party. Hire a professional photographer or ask a friend to photograph the party events.

Suggested Activities or Themes

bullet  Catered or potluck picnic
bullet  Backyard cookout
bullet   Evening banquet
bullet   Housewarming
bullet   Hiking
bullet   Skiing
bullet   Rollerskating
bullet  Talent show
bullet   Formal dance
bullet  Sockhop
bullet  Costume
bullet  Active games (baseball, three-legged race, horseshoes, tug-o-war)
bullet  Quiet games (checkers, cards, dominoes, board games)


To Do Checklist


6–8 weeks before the party

bullet Set a budget.
bullet Choose the type of party (buffet, sit-down dinner, cocktail, and soon).
bullet Select a theme (formal, costume, and so on).
bullet Decide on the date, time, and place.
bullet Make reservations for facilities, caterers, photographers, and other service providers.
bullet Prepare a guest list with addresses and phone numbers.
bullet Make or purchase invitations.


3–4 weeks before the party

bullet Address and mail invitations.
bullet Plan food and beverages to serve.
bullet Arrange for extra help, such as a bartender, cook, server, or babysitter.
bullet Think about supplies you’ll need, such as extra chairs, dishes, and napkins.
bullet Order flowers.
bullet Think about what you’ll wear to the party. Try the outfit on to ensure that it fits and is in good condition.


1–2 weeks before the party

bullet Call to confirm all orders and extra help (photographer, bartender, cook, server, baby-sitter).
bullet Create an attending guest list from the RSVPs you received.
bullet Add extra coat hangers to your closet for guests’ coats.


The day before the party

bullet Clean your home or yard.
bullet Set out supplies and dishes for the party.
bullet Check out your furniture arrangement and general decor. Move any items that are breakable or in the way.
bullet Create a time chart for the day of the party and list tasks with their estimated completion times. This is helpful for anyone who is helping with the final party setup and preparation.